The food you offer is a big factor for your corporate event. There are many different options and people to please, the bar is high.
Below we outline a few key things we consider when selecting our event menus.
Choosing the Perfect Event Menu
Elements to Consider When Selecting the Menu
Type of Corporate Event
Ask yourself these questions:
How formal or informal is your event?
Are you having a networking reception and want people to mingle or is it an awards banquet dinner where everyone will be seated and watching an awards presentation?
This will play a big role in the menu you select and the way your food should be served; if it will be a selection of heavily passed hors d’oeuvres or a sit-down banquet-style meal.
- Attendee locations -Are the attendees local or from out of the country? Your audience may prefer a more mainstream, international dish
- Event audience or attendee type – If your audience consists of customers and partners, you may need to raise the bar on food quality. Also, consider the tastes – sophisticated? Laidback?
- Dietary needs – Do your guests have any dietary needs or restrictions? Make sure you can accommodate all those requests! It is always good to have a variety or meat and vegetarian options on the event menu.
- Venue – Your venue and theme will also play a role in the menu list you offer. You want to make sure the type of food you choose goes well with the feel of your event venue. You would not want to serve BBQ for a formal sit-down awards banquet hosted at an art gallery, would you? Instead maybe put together a combination of meat/seafood carving stations, salad station, along with a few sides.
- Destination – The event destination should also be something you consider when selecting your menu. Consider incorporating dishes local to that destination to give your attendees a taste of the cuisine.
Support the community you are hosting your event at by using local ingredients where possible which also cuts down on your event’s carbon footprint.
Size of Venue
You need consider the size of your event venue when considering your menu selections.
Are there space restrictions you need to consider?
Once you have laid out the event floorplan to include necessary furniture, bars, walkways, stage, entertainment, etc. then determine what amount of space you have left, if any for food set-ups. The amount of space will dictate if you can use buffet set-ups or various stations.
If the space is limited, then you probably need to consider a plated, served meal.
- Time of day – Is it an afternoon or evening event? Dinner time or perhaps just during cocktail hour? For example, for a lunch event at a conference you want a full meal but something on the lighter side so your attendees aren’t ready for a nap afterwards, so consider going with a soup, salad and wrap or sandwich buffet option. For a networking event that is from 4:00 PM – 5:30 PM which is not quite dinner time you will want to consider a handful of different passed hors d’oeuvres.
- Duration – If you only have 45 mins to serve 5,000 people for a seated, plated dinner, you will want to pre-set some of your courses such as salad and dessert. Pre-setting will then dictate what items you select.
- Season – Warm soup and smores in the cold winter months and fresh salad, spring vegetables and fruit forward desserts in the sunny spring months. Requesting ingredients and menu items from your venue that are in season also helps to reduce your event’s carbon footprint.
Depending on your audience, type of event, or health and food safety concerns, there may be only certain food service types you want at your event.
For instance, self-service buffets may not be an option, or maybe you need to consider only pre-packaged food for your event. The way your food and beverages are served could also dictate what type of menu you select.
The event’s budget may be the deciding factor if you can offer a full bar or beer and wine only. Or if that extra carving station that requires an attendant fee is an option for your event or not.
Don’t forget to utilize your venue catering contact for suggestions – this is not their first rodeo so if you let them know what you envision, they will be able to help with recommendations.
Lastly, remember most menus that you are presented are flexible and can be tweaked to fit your needs.
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