J.Shay Event Services

A full scope of services for any corporate event you have.

 

Conferences

Leave a lasting impression with your Sales, Partner, or Customer Conference attendees with a properly planned and executed Event Strategy, Logistics and Operations. We can provide a full turnkey service for your next Conference, or work with an existing team to provide support where you need it.

Available Event Services:
  • Venue Sourcing and Site Selection

  • Contract Negotiation and Execution

  • Theme Development

  • Budget Management

  • Vendor Selection/Management

  • Registration

  • Food and Beverage Planning

  • Attendee Travel Management

  • Rooming List Management

  • Agenda Management

  • AV/Show Flow

  • Event Design and Décor

  • Collateral Material Design/Signage

  • Amenity Gifts/Promo Items

  • Onsite Staffing

  • Speaker Management

  • VIP Guests/Special Requests

  • Post Event Services/Evaluations

Trade Shows

A Trade Show is one of your most powerful forms of 3D Marketing. If done correctly, it does wonders for Brand Awareness and pipeline growth. On the other hand, it could be your least efficient use of marketing budget if done poorly. We provide our clients with soup to nuts Trade Show services that create amazing turnouts.

Available Event Services:
  • Pre-show strategic planning: goals, objectives and tasks
  • RFP process: Exhibit houses and booth structure
  • Supporting creative design ideas and booth recommendations
  • Contract and manage Exhibit house/booth build
  • Manage/Order all show services
  • Prepare and manage project timeline
  • Prepare and manage overall event budget
  • Ensure Company information via Show website
  • Booth giveaway items and staff attire
  • Manage registration for booth staff
  • Manage group sleeping room block
  • Prepare show “Event Guide” for all booth staff
  • On-site management and supervision of booth

Incentive Travel

Incentive Travel is usually your most meticulously planned event. Although not the largest, the dollar spend per employee is the highest, and the expectations are paramount. Every detail matters here.

Available Event Services:
  • Define and understand the goals and objectives
  • Learn about the company culture
  • Strategic destination selection
  • Hotel negotiation and sourcing
  • Custom and creative itineraries
  • Securing partnerships with local destination partners
  • Expert delivery of all logistics
  • Branded Event Website
  • Online Registration Site
  • Dedicated account management and budget management
  • Ticketing and travel management
  • Onsite travel management
  • Detailed travel documentation and collateral
  • Mobile Applications
  • Amenity gift procurement
  • Customized social responsibility programs

Meetings

Meeting Planning and Management can be difficult for any organization that has a limited Events staff that finds themselves busy with the larger, more complex annual Company Events. Let us handle the quantity so you can focus on the Strategic aspects of your job!

Available Event Services:
  • Venue Sourcing and Site Selection

  • Contract Negotiation and Execution

  • Theme Development

  • Budget Management

  • Vendor Selection/Management

  • Registration

  • Food and Beverage Planning

  • Attendee Travel Management

  • Rooming List Management

  • Agenda Management

  • AV/Show Flow

  • Design and Décor

  • Collateral Material Design/Signage

  • Amenity Gifts/Promo Items

  • Onsite Staffing

  • Speaker Management

  • VIP Guests/Special Requests

  • Post Event Services/Evaluations

Special Events

Special events can be any other type of event that falls outside of the main categories above.

Available Event Services:

All services involved are done in-house or through a network of partner relationships.

Because Experiential Events can be so diverse, please call for details.

Software Services

For support with any event management software including Registration, Mobile, On-site, and more, we’re here to help!

Call for a free Estimate.

Available Software Services:

For most platforms, including the BIG names like Cvent, we can provide any software services required for your event including:

  • Multiple Registration Types
  • Payment Processing
  • Sponsorship Deliverables
  • Attendee Management
  • Mobile
  • On-Arrival (On-site Badging)
  • Reporting
  • Communication
  • & Much more

View our Event Software page for more information.

Get Started Today!

Make your next event your best event.

Events Planned and Managed.

%

Of all Hotel commissions given back to our clients.

Faster lead times with your Registration Site builds.

Attendees, down to smaller intimate VIP events. We do events of all sizes.

Countries we've planned and executed client events in.