Conference and Meeting Planning

Businesses Grow When People Come Together

Conferences and Meetings are an amazing opportunity to produce excitement, engagement, and productivity. These events are designed to produce positive ROI with both your internal and external audiences. With the right event management team, you can significantly increase how effective your next conference and meeting will be.

J.Shay Event Solutions is your conference planning partner because we understand there is a purpose for every conference and meeting. We work tirelessly to understand your goals and achieving your vision to make your next event your best event.

With years of experience, our team of event professionals has worked with organizations to achieve outstanding success with their small or large conferences and meetings. Contact us to learn more.

Make your next event your best event.

Venue Sourcing & Site Selection

Find the most appealing venue and negotiate the most attractive rates. That’s our mission during this important process.

Your venue says a lot about the conference. Successful registration metrics and the overall impact your brand’s messaging will have is highly dependent on the atmosphere we’ll create for you.

Registration Technology

Registration technology is a big element for your next conference or meeting and gives confidence to your attendees that your website, form, and check-in systems will be able as user-friendly as they are attractive.

You deserve a team that removes the stress of website, registration form, communications, and onsite check-in while managing the entire process end-to-end.


Virtual Events

Thinking about virtual conference planning?

Virtual conferences have a place in your event strategy to bolster your existing schedule and provide marketing outcomes your business will come to rely on

While aspects such as ease of attendance, lower budget requirements, and consolidated planning are attractive to businesses, the importance of content and technology becomes paramount.



Success conference planning is dependent on the flow of the event: every staff member, vendor, and supplier has to be on point.

Avoid a snowball of problems during the event by hiring the right event team. Our team has a passion for managing the moving parts of a conference or meeting.


Budget Formulation & Analysis

Businesses always achieve better results with detailed budget planning and visibility into the on-going costs.

We formulate a highly transparent budget based on your requirements and control costs to exceed your financial expectations. Our budget projection strategy and final analysis produce your dream event under-budget.


Onsite Management

A professional onsite presence is a proactive approach to avoiding downfalls with speaker & content management, technology issues, sponsor & exhibitor items, attendee questions, and much more.

J.Shay Event Solutions are experts at providing comprehensive onsite management services for your next conference or meeting.

Full List of Conference and Meeting Services

  • Venue Sourcing and Site Selection

  • Contract Negotiation and Execution

  • Theme Development

  • Budget Management

  • Vendor Selection/Management

  • Registration

  • Food and Beverage Planning

  • Attendee Travel Management

  • Rooming List Management

  • Agenda Management

  • AV/Show Flow

  • Event Design and Décor

  • Collateral Material Design/Signage

  • Amenity Gifts/Promo Items

  • Onsite Staffing

  • Speaker Management

  • VIP Guests/Special Requests

  • Post Event Services/Evaluations

Numbers Your Business Can Rely On

Events Planned and Managed.


Of all Hotel commissions given back to our clients.

Faster lead times with your Registration Site builds.

Attendees, down to smaller intimate VIP events. We do events of all sizes.

Countries we've planned and executed client events in.