Case Study: Non-Profit Fundraiser Event

Gaylord Texan, Dallas, TX

Gaylord Texan

I hired J. Shay Event Solutions for a March 6, 2020 event for 3,000 attendees. My staff and I are infinitely satisfied with their work and I am happy to recommend them to you! Justine is the best, but the rest of her staff is equally terrific!

Mike P.CEO


    Goals & Objectives

    Type of Event



    Services Provided

    Special Notes


    Goals & Objectives:

    • Promote organization brand, provide inspiration, celebrate the benefactors/donors, and encourage additional donations for their cause.
    • Outraise and outnumber (attendance) another organization
    • Provide high-quality, user-friendly registration experience/process
    • ROI Conscious: Use funds efficiently to maximize donations over event spend
    • Provide a fantastic meal at no cost to attendees
    • Offer a live streaming option to all supporters that cannot attend in-person

      Type of Event:

      Fundraiser Luncheon for 3,000+ people, growing every year.

      The event is hosted annually in March to raise donations from their base while providing guest speakers, lunch, and a good time to all.

        Theme of Event:

        Reach. Connect. Save

          Fundraiser event networking
          Fundraising lunch tables
          Fundraising event luncheon

          Services Provided:

          • Contract Negotiations
          • Budget Management
          • Vendor Selection/Management
          • Registration Build and Management
          • Attendee Communications
          • Food and Beverage Planning
          • Rooming List Management
          • Agenda Management
          • AV/Show Flow
          • Event Design and Décor
          • Collateral Material Design/Signage
          • Promo Items
          • Table/Seat Assignment Management
          • Onsite Staffing & Volunteer Management
          • Speaker Management
          • VIP Guests/Special Requests
          • Post Event Services

          Special Notes:

          • Client was able to exceed their goal!  With a record, sold-out attendance of 2,800, and $1.8m raised the client beat their attendance and donations from last year as well as the competitor’s cause.

          • Engagement levels were kept up through networking with your table guests, inspiring speeches, and the use of live donation tracking on the large screens at the luncheon (Donors could see their donations in real-time).

          • New England Patriots’ all-star tight end Benjamin Watson and his wife, Kirsten, served as honorary chairpersons, and filmmaker Jason Jones addressed the event. Jones and Watson have produced a new documentary to be released later this year in which we held a sneak peek film screening for all attendees following the luncheon.


          • CEO was extremely thankful and J.Shay Event Solutions is hired for next year’s event!

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            Ready to start planning your event?